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Setting up an existing Email Account/Content in Outlook on another computer
If you already have a POP3 e-mail account setup in Outlook on one computer, but also need to setup this account in Outlook on another computer, then see below for the recommended steps in doing so.
NOTE: While the instructions below are specific for Microsoft Outlook 2003, the steps / options should be somewhat similar for other versions of Microsoft Outlook as well.
Export your .PST file from existing setup
1. Open up Outlook on the computer where this account is already setup and go to the "File" menu above and select "Import and Export..."
2. Next, select "Export to a file" and click "Next"
3. Select "Personal Folder File (.pst)" from the next screen and click "Next"
4. From the next screen, select "Personal Folders" and also ensure that the "Include subfolders" box is checked. Then, click "Next" to proceed
5. On the following screen, you will need to specify a location in which to save your exported file. You can either make note of the default location specified (as you will need to know where to find this file when you import this data on the other computer), or you can click on "Browse" and select "Desktop" (recommended), and then click on "Finish" when done.
Setup your e-mail account on the new computer
Please refer to the following KB article for further instructions on how to do so -- http://support.colony1.net/KB/a138/outlook-2003-user-email-setup-pop3.aspx
Import your .PST file into Outlook on the new computer
1. Open up Outlook on the new computer and go to the "File" menu above and select "Import and Export..."
2. Next, select "Import from another program or file" and click "Next"
3. Select "Personal Folder File (.pst)" from the next screen and click "Next"
4. From the next screen, click on "Browse" and navigate to the location where you exported this file to previously (see Export your .PST file from existing setup / Step 5 above) and select the file, click on "Open", and then click "Next"
5. Once this is done, proceed with making the following change below in Outlook, on both computers
Setting your Delivery options
1. Open up Outlook and go to the "Tools" menu above and select "E-mail Accounts..."
2. Under the "E-mail" section, select the option for "View or change existing e-mail accounts" and click "Next"
3. Click on the e-mail account that you setup in the previous step above (Setup your e-mail account on the new computer) and then click on the "Change..." button
4. On the following screen, click on "More settings..."
5. Next, click on the "Advanced" tab above
6. Under the "Delivery" section, check the box for "Leave a copy of messages on the server" as well as "Remove from server after # days" and set the # of days to about 20
7. Click "OK" to save these changes
NOTE: By following the above steps, this will ensure that your e-mails are somewhat in sync on both computers, so long as you always do a Send/Receive from Outlook (on both computers) at least once a week.
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